Gmail is an accessible and intuitive email platform, and many people use it for both personal and business communication. But you might be wondering, “How many Gmail accounts can I have?” Using multiple Gmail accounts is an effective way to keep messages organized for different businesses and projects, but is there a limit?
Luckily, there’s no limit to the number of Gmail accounts you can have. Here’s how to create, manage, and switch between multiple Gmail accounts.
How many Gmail accounts can I have?
Google allows its users to set up an unlimited number of Gmail addresses. You can manage all of your Gmail addresses in one place through your Google account, which makes it easy to stay organized.
There is a caveat though: You’ll be limited to four total Gmail accounts linked to the same phone number. After this point, you’ll need to use a different mobile number to open more accounts.
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How to open a Gmail account
How to open your first Gmail account
- Navigate to the Google Accounts sign-in page and select Create account.
- From there, Google will walk you through the process of creating an account. You’ll need to provide your name, birthday, and gender. You can select Prefer not to say if you don’t want to share your gender.
- While not required, Google will also encourage you to provide your mobile number and a backup email address to help keep your account secure. You can also use this information to recover your account if you lose access. If you opt to provide a phone number, you’ll be walked through two-factor authentication and verification.
- When you open your Gmail account, you’ll need to select a username. You won’t be able to choose a name that’s the same or very similar to one already in use.
- You’ll also need to choose a password. Your password will need to be eight or more characters and contain a mix of letters, numbers, and symbols.
- Once you set that password, you’re in!
How to open additional Gmail accounts
Opening multiple Gmail accounts is also a very simple process.
- Start by signing into your Google account and select your avatar in the top-right corner of your screen.
- Then, select + Add account, and then Create account.
- You’ll have the option to choose between a personal account and a business account.
- Google will then walk you through the rest of the account setup process.
What’s the best way to manage multiple Gmail accounts?
How to switch between Gmail accounts
Switching between multiple Google accounts is a very simple process.
- In the top right-hand corner of your screen, select your avatar. This will open up the accounts menu.
- Select the account you’d like to switch to.
How to combine Gmail accounts in your inbox
You can also manage two Gmail accounts in the same inbox. Many people find that this makes email management more efficient. However, having multiple email addresses in the same inbox can also be confusing, so it’s really up to you. Here’s how to combine two Gmail accounts in one inbox.
- Start with your primary Gmail account and navigate to the settings page by selecting the gear icon in the top right-hand corner of the screen.
- Go to the Accounts tab.
- Scroll down to Send mail as: and select Add another email address.
- Enter the name and second Gmail address in the pop-up box.
- Select Next step and then Send verification.
- Navigate to your second Gmail account. In your inbox, you’ll see a confirmation email from the Gmail team.
- Open the email, click the confirmation link, and select Confirm.
- Navigate back to your primary Gmail inbox. Now, when you go to send an email, you’ll be able to switch between your two accounts in the From line. You’ll also have emails sent to both accounts showing up in that one inbox.
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Alternative options to creating more Gmail accounts
If you don’t want to create multiple Gmail accounts, there are a few other options to choose from.
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Use a dummy email account provider
If you need to create a temporary email account, consider using a tool specifically for creating dummy email accounts. Several services provide this option, including TempMail, 10 Minute Mail, and Internxt, just to name a few.
These services allow you to quickly create a variety of temporary email addresses. After a specific, pre-defined period of time, the email addresses will be automatically deleted.
Dummy email accounts are particularly helpful when you need to provide your email address to access a website or sign up for something. Providing a dummy email address can help you avoid spam and stay safe online.
You also won’t have to worry about managing or deleting these email addresses later, because they delete themselves automatically. However, this may not be a solution for those who need long-term access to multiple Gmail accounts.
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Create a Gmail alias
Instead of creating multiple Gmail addresses, consider creating a Gmail alias instead. Google allows each user to add up to 30 aliases. This solution is only available to professional Gmail users through Google Workspace.
This is an excellent solution if you have other non-Gmail addresses that you’d like to connect to your Gmail inbox. This is also helpful if an employee leaves your organization and another team member needs to take over their communications. Here’s a step-by-step look at how to create a Gmail alias.
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Start managing your work inbox better with Streak
Wondering, “How many Gmail accounts can I have?” isn’t a bad thing, but there’s a better way to work.
Streak makes it easy to manage emails and inboxes across big and small teams alike. You can use pipelines to sort and track emails based on which client, lead, or partner sent them. Plus, you can easily loop in other users to ensure no one misses an important message. Users can also add notes, files, and call logs to messages to stay even more organized.
Streak allows you to share entire email threads with a single link, too. This makes it easy to collaborate with anyone, without any complicated forwarding or copy-and-pasting in other Google applications, Slack, Asana, or Notion.
Interested? Feel free to give Streak a try for free.
