Academic Scheduling Specialist
Job no: 533711
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional,Administrative/Office Support, Planning/Project Management
Department: Office of the Registrar
Classification: Administrative ProgramAssist
Appointment Type and Duration: Regular,Ongoing
Salary: $18.57 - $27.69 per hour
FTE: 1.0
Review of Applications Begins
May 1, 2024; position open until filled
Special Instructions to Applicants
Please submit a current copy of your resume, a cover letterdemonstrating how your experience is transferable to this positionand your interest in it, and three professional references.
Department Summary
The University of Oregon provides an array of services andactivities to help students benefit fully from education programs,as well as carry out its mission of research, teaching, andservice. As a division of Student Services and EnrollmentManagement, the Office of the Registrar is responsible forregistering students, verifying enrollments, creating degreeaudits, articulating transfer credit, developing the ClassSchedule, collecting and posting grades, maintaining academicrecords, issuing transcripts, and awarding degrees. Theseresponsibilities, assignments, and services are completed withininstitutional policies and standards as well as related state andfederal laws and regulations.
Position Summary
The Academic Scheduling Specialist position is integral to thedevelopment of course information for the Class Schedule. Thepurpose of this position is to provide oversight of, and trainingfor academic department preparation, submissions, and checking ofthe Banner class schedule data.
The class schedule is the cornerstone of the enrollment process. Acorrect listing of term courses leads to student registration,institution enrollment management, grade processing, and studentacademic history. This position also functions as a liaison betweenthe Office of the Registrar, academic departments, TechnologyServices, Facilities Services, and University Scheduling in mattersrelating to reservation and maintenance of academicclassrooms.
The person in this position is expected to work independently,maintain the academic standards of the University of Oregon, andinterpret laws and policies governing these areas.
Hybrid, Remote Eligible: This position is based in Eugene with somelevel of flexibility including the option to work on-site, hybrid,or fully remote. All adjusted work arrangements require supervisorand leadership approval.
Minimum Requirements
- Three years of office experience which included two years atfull performance level and experience generating documents;
AND - Lead work responsibility or coordination of officeprocedures.
Professional Competencies
- Effective communication skills, written and verbal.
- Ability to work under pressure and with department partners andothers in a professional manner.
- Ability to think logically and sequentially.
- Ability to analyze complex scheduling rules.
- Experience working collegially and collaboratively withfaculty, staff, and students from a variety of diverse backgrounds,as well as working independently.
Preferred Qualifications
- Experience in using classroom scheduling technology such asCourseleaf and EMS.
- Experience using Banner or other student informationsystems.
- One year of experience as a trainer which includedresponsibility for assessing, planning, delivering, and evaluatingtraining needs in an organization.
FLSA Exempt: No
All offers of employment are contingent upon successfulcompletion of a background inquiry.
This is a classified position represented by the SEIU Local 503,Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefitspackage to eligible employees, including health insurance,retirement plans, and paid time off. For more information aboutbenefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmativeaction institution committed to cultural diversity and compliancewith the ADA. The University encourages all qualified individualsto apply, and does not discriminate on the basis of any protectedstatus, including veteran and disability status. The University iscommitted to providing reasonable accommodations to applicants andemployees with disabilities. To request an accommodation inconnection with the application process, please contact us atuocareers@uoregon.edu or541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,national or ethnic origin, age, religion, marital status,disability, veteran status, sexual orientation, gender identity,and gender expression in all programs, activities and employmentpractices as required by Title IX, other applicable laws, andpolicies. Retaliation is prohibited by UO policy. Questions may bereferred to the Title IX Coordinator, Office of Civil RightsCompliance, or to the Office for Civil Rights. Contact information,related policies, and complaint procedures are listed on thestatement ofnon-discrimination.
In compliance with federal law, the University of Oregon preparesan annual report on campus security and fire safety programs andservices. The Annual Campus Security and Fire Safety Report isavailable online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://careers.uoregon.edu/en-us/job/533711/academic-scheduling-specialist
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